About Me:
I’m a men’s coach and mentor based in Australia, running a fast-growing business (Real Modern Kings) that supports fathers and business owners to level up in all areas of life. My focus is on coaching and creating powerful content, but I need the right systems in place so my time and energy aren’t wasted on admin, repetitive tasks, or inefficiencies.
The Role:
I’m looking for a Systems & Operations Specialist (OBM) for a short-term project (approx. 4–6 weeks). Your mission is simple:
• Review how my business currently runs.
• Identify gaps, bottlenecks, and inefficiencies.
• Build and document systems (SOPs, templates, workflows).
• Train a VA to run those systems once you’ve set them up.
This is not a VA role — I’m looking for someone who can design and build the machine so a VA can run it.
What You’ll Do (Key Tasks):
• Audit current workflows for:
• Content creation, repurposing, and posting.
• Client accountability (reminders, follow-ups, progress tracking).
• Admin & life management (bills, scheduling, recurring tasks).
• Set up streamlined systems in tools like Notion, Trello, or Google Sheets.
• Create SOPs (step-by-step guides, Loom videos, checklists) for:
• Repurposing and scheduling content.
• Managing client dashboards.
• Handling bills and admin tasks.
• Implement automations (Zapier/Make) where possible.
• Deliver a VA Playbook with daily/weekly/monthly checklists.
• Train/hand over to the VA.
Skills & Experience Required:
• Proven experience as an Online Business Manager, Operations Specialist, or Systems Consultant.
• Strong background in business systems setup and process documentation.
• Proficiency with tools such as:
• Notion, Trello, or Asana (task/project management).
• Google Workspace (Drive, Docs, Sheets, Calendar).
• Social media scheduling tools (Later, Buffer, Meta Business Suite).
• Zapier/Make (automation).
• Excellent written English and clear communication skills.
• Ability to think strategically and design repeatable, simple systems that others can follow.
• Experience working with coaches/consultants is a bonus.
Deliverables (End Result):
• Full systems audit report.
• SOPs for all key workflows.
• Set-up of tools and dashboards.
• A “VA Playbook” (ready-to-use guide for my VA).
• Final Loom walkthrough + training handover.
Contract Details:
• Project-based (4–6 weeks).
• Remote, flexible schedule.
• Payment negotiable (fixed project fee preferred).
How to Apply:
Please send:
1. A short intro about your experience with setting up systems for online businesses.
2. An example of SOPs or workflows you’ve created before.
3. Your proposed fee for a 4–6 week project.
Apply Now
Apply Now