Role Summary:
We're looking for a proactive and systems-minded Project Manager/Senior Project Manager who acts as the glue between teams and tasks—someone who can bring structure, accountability, and momentum to a creative, sometimes chaotic environment. Reporting directly to one of the founders, you’ll play a central role in operationalizing workflows, owning Monday.com project spaces, and supporting internal initiatives.
This is not a traditional "checklist PM" role. You’ll be expected to build, implement, and maintain systems, manage deliverables across teams, and proactively problem-solve. If you love creating order out of complexity, working with a values-driven and jokey team, and being both the conductor and backstage operator, we want to hear from you.
Key Responsibilities:
1. Workflow & Systems Management
- Own and manage project boards, workflows and automation within Monday.com
- Build, document, and train the team on new systems, dashboards, and procedures within Monday.com
- Track deliverables, deadlines, and team accountability on implementation and uses of operational systems
- Help build and maintain Standard Operating Procedures (SOPs)
- Monitor systems usage and retrain/remind teams when tools are underutilized
2. Financial & Admin Support
- Oversee basic financial tracking systems
- Draft invoices for contractors and clients
- Taking on some internal culture work, such as organizing monthly staff happy hours as well as monthly process trainings
- Manage contracts through Monday.com lifecycle forms and check-ins
- Ad hoc operational support that arises for the C-Suite such as:
- PTO bank
- Setting up an invoice automations between Monday and Xero
- Setting up company swag
- Build a document that c-suite updates monthly that shows quickly who is staffed on what accounts
- Building a database that we can fill in with people's skillsets, build password security dashboard, etc
3. Project Oversight & Execution
- Monitor all operations-based active projects and tasks—serve as the central reference point across teams
- Ensure deliverables are completed on time, and risks are escalated early
- Provide weekly updates and maintain visibility across project lifecycles
4. Special Projects & Strategic Initiatives
- Conduct research for new initiatives (e.g., affiliate platforms, vendor partnerships)
- Lead implementation of operational updates across the org (e.g., ads workflow rollout)
- Identify process gaps and take initiative to close them—before being asked
Must-Haves:
- Experience in operations, project management, or program coordination
- Attention to detail
- Highly analytical
- Self-learner
- Strong fluency with project management platforms (Asana, Monday.com, ClickUp, Airtable, etc.)
- Ability to create automations, link boards, and standardize processes
- Demonstrated ability to build and implement workflows, not just maintain them
- Excellent communication and follow-through skills—written and verbal
- Experience managing or coordinating across cross-functional teams
- Comfortable being “friendly assertive” and giving/reminding others on tasks, even with people who are more senior at the company
- High level of self-direction and the ability to push initiatives independently
- Experience working in a fast-paced startup or, creative agency, or nonprofit environment
Nice-to-Haves:
- Comfort building and maintaining internal as well as client-facing project structures (CRM, onboarding workflows, deliverable tracking)
- Ability to draft basic documentation, SOPs, and internal training materials
- Familiarity with contract management and invoice creation workflows
- Background or exposure to values-driven or diverse workplaces
Cultural & Personality Fit:
- Friendly and collaborative but not afraid to push back when needed
- Detail-oriented but able to see the big picture
- Able to balance proactivity alongside reactivity, both responding to needs as they arise while building out new processes
- Comfortable in a diverse, jokey, but serious about their work team culture
- Receptive to feedback and comfortable giving it in a constructive way
- Excited by the idea of bringing order to chaos and growing with a mission-oriented team
- Excited to help build this role with the COO
About the company
Oceans hires incredible operational talent and matches them with world-class startups around the globe.
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