Description
We are seeking a highly motivated and versatile People Operations Coordinator to join our HR team. This pivotal hybrid role is central to both attracting top talent to Workiz and cultivating an exceptional work environment for our current employees. You will play a critical role in fueling our growth by identifying, attracting, and hiring the best talent, while also ensuring the smooth operation of our offices and fostering a positive and engaging employee experience. Beyond filling positions, we’re looking for someone who cares deeply about the employee experience—someone who sees every interaction as an opportunity to create value, build relationships, and leave a lasting positive impression.
The ideal candidate thrives in a fast-paced, high-impact environment, possesses exceptional organizational skills, and has a genuine passion for people, workplace culture and operational excellence. You will be a master of multitasking, proactive, and curious, always seeking innovative ways to enhance our recruitment efforts and strengthen our company culture.
Responsibilities
Office Management & Employee Experience (Approx. 75-80% of time):
- Act as the primary point of contact for all operational needs for both our San Diego and Austin offices, ensuring a clean, organized, and welcoming work environment.
- Champion employee engagement by conceiving, planning, and executing innovative, employee-centric initiatives, including our summer and winter holiday parties, happy hours, team-building activities, and celebrating key employee milestones (promotions, anniversaries, birthdays).
- Oversee comprehensive office management responsibilities, including coordinating maintenance requests, managing weekly grocery orders, tracking and ordering office supplies, handling incoming and outgoing mail, and assisting with travel coordination for employees.
- Support and enhance the new hire onboarding process, ensuring a seamless and welcoming integration for all new team members into the Workiz culture.
- Collaborate with our IT team to assist with administrative tasks related to equipment management, including maintaining inventory, tracking assets, ensuring adequate stock levels, and coordinating distribution to new and current employees.
- Provide administrative support for company-wide initiatives and assist with event coordination, including managing vendor relationships, ordering necessary supplies, overseeing shipments, and ensuring the seamless execution of all essential functions.
Talent Acquisition & Employer Branding (Approx. 20-25% of time):
- Work alongside the HRBP to manage the end-to-end recruitment process, including sourcing, reviewing resumes, conducting phone screens, coordinating interviews, extending offers and onboarding.
- Ensure an exceptional, engaging, and transparent candidate experience at every touchpoint, reflecting Workiz's values and leaving a lasting positive impression.
- Partner closely with hiring managers and department heads across all levels to deeply understand their talent needs, define clear job requirements, and develop strategic hiring plans.
- Design and execute innovative sourcing strategies to attract a diverse pool of top-tier candidates across various channels, including social media, professional networks, job boards, direct outreach, and employee referrals.
- Leverage data-driven insights and recruiting metrics to continuously optimize hiring strategies, improve efficiency, and identify areas for process enhancement.
Requirements
Requirements:
- 3+ years of progressive experience in a combined role encompassing Office Management and HR Support to deliver an exceptional employee experience and contribute to company culture.
- Ability to conceptualize, plan, and execute engaging company events (e.g., team-building activities, social gatherings, employee recognition events) including logistics, vendor coordination, and budget management.
- Proven track record of successfully managing full-cycle recruitment in a fast-paced environment.
- Exceptional organizational skills with meticulous attention to detail and the ability to manage multiple priorities simultaneously.
- Highly proactive, resourceful, and capable of working independently with minimal supervision.
- Excellent communication (written and verbal) and interpersonal skills, with the ability to build rapport and influence effectively at all levels.
- Proficiency with Applicant Tracking Systems (ATS) and HRIS platforms.
- Proficient in G-Suite (Docs, Sheets, Slides).
- A passion for creating an outstanding workplace and a genuine care for people.
Bonus Points If You Have:
- Experience in a rapidly growing SaaS or tech startup environment.
- Familiarity with California and Federal employment laws.
- Familiarity with Rippling, Comeet, LinkedIn Recruiter and HireEZ.
- Experience with employer branding on various social media platforms.
**This is a hybrid role working Tuesday, Wednesday, and Thursday in our office and Monday and Friday working remotely.
Salary range for this position is $65,000 - $75,000 per annum.
Our Tech Stack
None
We focus on empowering our team members, valuing each as a long-term investment. Emphasizing the importance of ongoing growth, we are dedicated to nurturing and training individuals, enabling them to exceed expectations in both skills and responsibilities.
Why You’ll Love Being a Workizer:
Fuel your passion (and have a blast doing it!): You won't just use a product you believe in, you'll work alongside a team that makes every day exciting!
Speak your mind! At Workiz, there are no bad ideas. We thrive on diversity of thought and love to see innovation take flight.
Celebrate the culture: Our team is a vibrant mix of backgrounds and experiences. Embrace the richness and learn from each other.
Work-life balance: Find your perfect rhythm with our hybrid model - 3 days on-site and 2 days remote working.
We take our work seriously, but we know how to let loose and celebrate our wins!
Perks
Fuel Up & Unwind: We keep our kitchen stocked with top-notch coffee and a variety of snacks to energize your day.
Four-Legged Friends Welcome: Bring your furry co-pilot to work and join our pack of friendly pups.
Bonding Beyond Desks: We believe in building strong teams, both inside and outside the office with our office book club, catered lunches and office happy hours.
Unleash Your Inner Gamer: Take a break and recharge in our game room, featuring a stocked fridge, a pool table, a dartboard, mini putting green, and gaming systems.
Compensation and Benefits
Salary range for this position is $65,000 - $75,000 per annum.
Workiz provides a comprehensive benefits package, featuring employee stock options, Medical, Dental, and Vision coverage options, and up to a 4% match on 401k contributions.
Inclusivity Statement
At Workiz, we believe that great ideas come from anywhere. We support a collaborative environment and value open participation from individuals with different ideas, experiences, and perspectives. We believe having a diverse team makes Workiz a more interesting and innovative place to work, and we strive to make Workiz a welcoming and inclusive place for all.
Originally posted on Himalayas
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