Motorola Solutions is a global community focused on enhancing safety through advanced communication technologies. The Associate Recruiting Coordinator will support hiring efforts by scheduling interviews, coordinating onsite visits, and providing an exceptional candidate experience while assisting with administrative tasks to ensure an efficient recruitment process.
Responsibilities
- Support the Recruiting Coordinator in scheduling interviews for entry- to mid-level roles, ensuring seamless coordination among the candidate, hiring manager, and interview panel
- Ensure clear communication with candidates about interview details, providing timely logistical information and necessary preparation materials
- Proactively identify and resolve scheduling conflicts while maintaining a high level of responsiveness and organization
- Keep Recruiters informed about any scheduling issues, last-minute changes, or candidate-related concerns or blockers to ensure seamless communication. This includes keeping Recruiters copied on internal and external communications
- Work with the Recruiting Coordinator to facilitate, coordinate, and assist candidates with airline travel, hotel accommodation, and reimbursements, if necessary
- Ensure visitor forms are completed and submitted on time for all onsite candidate interviews
- Greet, escort, and assist candidates during onsite interviews, ensuring a positive and professional candidate experience. This includes ensuring conference rooms and meeting spaces are reserved for all onsite interviews
- Serve as the primary point of contact for the candidate and the interview panel, addressing any questions, concerns, or changes that may arise throughout the interview process
- Handle ad-hoc recruiting tasks, special projects, and events to support the overall hiring process
- Perform other related duties, of which the above are representative
Skills
- High School Diploma or GED, plus one 1 year of experience in a scheduling or coordinator role
- Experience with high-volume scheduling and coordination
- Must be proficient in Gmail and Google Calendar and its scheduling features
- Experience with video conferencing systems (e.g., Zoom or Google Meets) and ability to troubleshoot when issues arise
- Experienced with Google Workspace (Sheets, Docs, Drive, etc.)
- Exposure to applicant tracking systems (e.g., Workday, Greenhouse, etc.)
- Ability to manage multiple priorities, meet deadlines, and maintain strong attention to detail
- Able to independently troubleshoot and resolve scheduling issues and conflicts
- NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts
- All employment is contingent upon the successful clearance of a background check
- Experience in project management and the ability to track tasks to ensure nothing falls through the cracks
- Comfortable handling last minute changes and shifting priorities
- Excellent time management and oral/written communication skills
- Ability to work effectively as a team player and independently with minimal guidance
- Demonstrated commitment to professional development
Benefits
- Incentive Bonus Plans
- Medical, Dental, Vision benefits
- 401K with Company Match
- 10 Paid Holidays
- Generous Paid Time Off Packages
- Employee Stock Purchase Plan
- Paid Parental & Family Leave
- And more!
Company Overview
Motorola Solutions creates mission-critical communication solutions and services for public safety and commercial customers. It was founded in 1928, and is headquartered in Chicago, Illinois, USA, with a workforce of 10001+ employees. Its website is http://www.motorolasolutions.com.
Apply Now