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Position Title: Administrative Assistant
Reports To: Regional Director- Region 1
Location: Troup County, GA
Position Summary
The Administrative & Volunteer Coordinator provides front-line support for Communities In Schools of Georgia in Troup County by managing incoming calls, communicating with the Advisory Council, and coordinating volunteers and in-kind donation drives. This individual will serve as a key point of contact for community members and partners, ensuring that the needs of the organization and local sites are communicated clearly and effectively.
Key Responsibilities
- Reception & Communication
- Answer and direct incoming phone calls in a professional manner.
- Provide accurate information about CIS programs and services.
- Serve as liaison to the Advisory Council, maintaining consistent communication by phone and email.
- Volunteer Coordination & Community Engagement
- Recruit, schedule, and coordinate volunteers for events and activities.
- Organize and manage drives for items needed by CIS sites.
- Build and maintain relationships within Troup County to strengthen community support.
- Administrative Support
- Manage and update supervisor’s calendar.
- Draft, proofread, and distribute correspondence, including letters and reports.
- Maintain and update spreadsheets and other records in Word, Excel, and Outlook.
- Assist with meeting preparation, including setting up the physical space and materials.
- Make deposits once per month, ensuring accuracy and compliance with procedures.
Qualifications
- High school diploma or equivalent; associate’s degree preferred.
- Familiarity with Troup County and its community resources strongly preferred.
- Strong verbal and written communication skills; ability to articulate organizational needs to diverse audiences.
- Demonstrated ability to work independently, prioritize tasks, and meet deadlines.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Strong organizational skills and attention to detail.
- Prior experience in volunteer coordination, administrative support, or community engagement preferred.
Working Conditions
- Standard office environment with occasional local travel.
- Some evening or weekend work may be required to support events.
Core Competencies
- Professional communication and interpersonal skills.
- Initiative and self-direction.
- Community-minded with strong relationship-building skills.
- Dependability and discretion in handling sensitive information
Job Type: Part-time
Pay: $16.00 - $17.00 per hour
Work Location: In person